We are seeking a proactive and organized Document Controller / Project Coordinator with an Architecture, Engineering, or Construction background to support the supervision and delivery under Trakhees regulations.
The role will be responsible for managing project documentation, coordinating with site and design teams, maintaining authority records, tracking submissions, and supporting the overall execution and supervision activities throughout the construction lifecycle.
Manage and maintain all project documentation including drawings, reports, RFIs, approvals, transmittals, inspection records, meeting minutes, and correspondence.
Ensure proper document numbering, version control, distribution, and archiving of all project records.
Maintain updated registers for drawings, material submissions, authority approvals, contractor submissions, RFIs, and NCR observations.
Track and monitor submission status to Contractors, Trakhees, Client, and internal teams.
Liaise effectively between the Project Manager, Resident Engineer, Site Inspectors, Design Teams, Contractors, and Client representatives.
Coordinate internal and external meetings including preparation of agendas, presentations, action trackers, and meeting minutes.
Follow up on action items and maintain logs for closure and reporting.
Support site teams with administrative coordination and preparation of supervision documentation.
Maintain records and status tracking for Trakhees approvals, NOCs, inspection requests, and authority submissions.
Assist with preparation and coordination of documentation required for authority approvals and construction permit compliance.
Monitor submission deadlines and ensure timely follow-up with relevant stakeholders.
Prepare weekly and monthly progress reports and dashboards.
Track key project milestones and maintain project logs.
Support implementation of document control and reporting procedures to improve project efficiency.
Carry out additional duties as assigned by the Project Manager.
Bachelor’s Degree or Diploma in Architecture, Civil Engineering, Construction Management, or related discipline.
Minimum 3–5 years’ experience in document control and project coordination within construction consultancy or supervision projects.
Previous experience in villa projects, residential developments, or Trakhees projects is preferred.
Strong understanding of construction documentation and authority submission workflows.
Experience with document management systems and electronic filing platforms.
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
Strong organizational and communication skills.
Ability to work in a fast-paced site environment.
Immediate availability preferred.
Proficient in Aconex for document control, workflow management, and project correspondence.
Experience coordinating with Trakhees
Familiarity with supervision workflows and contractor coordination.
Knowledge of construction stages, inspections, and site documentation.
AED 4,000 – AED 6,000 per month
Full-time/Permanent
